CMS Hospice Announcement: Completion and Submission Timeframes for Hospice Item Set Records

By: Visiting Nurse Associations of America on 9/30/2014

As part of the Hospice Quality Reporting Program (HQRP), all Medicare-certified hospices are required to complete and submit a Hospice Item Set (HIS)-Admission record and a HIS-Discharge record for patient admissions on or after July 1, 2014. Hospices should complete and submit each record according to the timeliness criteria outlined below:

HIS Record Completion: The Completion Date is defined as the date all required information has been collected and recorded and staff have signed and dated that the record is complete. Hospices have 14 days from admission to complete HIS-Admission records and 7 days from discharge to complete HIS-Discharge records.

HIS Record Submission: The Submission Date is defined as the date on which the completed record is submitted and accepted to the QIES ASAP System. Hospices have 30 days from a patient admission or discharge to submit the appropriate HIS record for that patient to the QIES ASAP System.

If you have questions about completing and submitting the HIS, there are several resources available on the HIS web page. Providers should review the updated version of the HIS Manual (V1.01) as well as the two Question and Answer documents. A Fact Sheet regarding HIS completion timing guidelines and a HIS Checklist are also available. If you have any quality-related questions about the HQRP, please contact the Quality HelpDesk at [email protected].

The HIS Technical Information web page contains the final HIS data specifications and information related to software systems for HIS record completion and submission. In addition, hospices may want to review the Hospice Training Modules available on the QIES Technical Support Office website.